Business travel can be an adventure yet also very tiring. While it presents the chance for professional growth and seeing new places it also requires planning and proper conduct. Here is what every business traveler should know in terms of travel etiquette:.
- Develop corporate travel guidelines.
Before you book flights and accommodations check your company’s travel policy. This will ensure compliance with budget constraints, approved suppliers, and reimbursement procedures.
- Gather your travel documents.
Have all of your passport, visa, tickets, insurance, and identification in one easy to access folder. Also create digital copies which you save in a secure app. This also adds an extra layer of security.
- Check in early.
Early check in reduces your stress which in turn also gives you a chance at better seats and the peace of mind that you won’t miss your flight.
- Keep it light.
Upon arrival do a light stretch or go for a short walk which in turn will reset your body clock. Also do well to stay hydrated and to avoid large meals.
- Take a power adapter and power bank.
Different countries use different plug types. A universal adapter is a must have, and a charged power bank will see to it that you don’t have to search out outlets.
- Bring your travel basics.
Noise out, travel pillows, hand sanitizer, and snacks are little things which greatly improve travel comfort.
- Plan a trip out.
Organize your flights, transfers, meetings and leisure time into a full plan. Apps such as TripIt or Google Calendar which I use, put it all in one place.
- Get use out of these apps.
In issues of currency exchange, translation, and ride options, keep apps in-handy to make business travel a more smooth experience.
- Dressing.
At the office or a client’s place, put on professional clothes. Professional and comfortable wear does make a difference in how you present yourself.
- Get plenty of sleep.
Get enough sleep for your best performance in meetings. A few days before crossing time zones shift your sleep schedule.
- Charge up your devices.
Hand out some chargers and keep your devices powered up for seamless communication, presentations or check-ins.
- Use Airport Lounges.
Lounges feature quiet areas which also include Wi-Fi, snacks, and places to rest, great for boosting productivity or breaking up pre-flight time.
- Pack out your hand baggage.
In some of the pockets which are easy to access put your laptops, toiletries, and documents. This will speed up the security screening process and save you time.
- Pack when possible.
Carry on your luggage for free, skip the check in queue, and reduce the chance of your bag going missing.
- Adapt to local culture.
Learn the cultural norms from proper etiquette to what is appropriate at the table which in turn shows respect and professionalism.
- Arrive right on schedule.
Punctuality is a global norm which is a sign of respect. Also allow some extra time for the unexpected.
- Avoid overusing your phone.
While at networking events or with clients pay attention to the people you are with. Silence your phone and be present.
- Sure and professional.
When engaging with airline staff, taxi drivers, or clients always put forth a professional and polite demeanor.
- Pack travel size toiletries.
Mini personal care items to keep you fresh on the go and which also pass through security easily.
- Respect individual space.
At the airport in the lounge or on a commute please do consider the volume of your voice, armrest space and personal space.
- Choose your seat on the plane carefully.
Choose what works best for you: aisle seats for comfort, window seats for sleep. Sites like SeatGuru help you out.
- Go for non-stop flights when possible.
Although they may be more expensive, non stop flights reduce travel fatigue and increase productivity.
Other Travel Etiquette
- Organize Expense Reports: Save your tickets and track spending to make reimbursement easier later.
- Stay Healthy: Pack a small first aid kit, stay well hydrated, and eat balanced meals to maintain energy.
- Cut Back on Alcohol Consumption: Social settings may have drinks but at the same time professionalism is a must.
- Adhere to Security & Boarding Etiquette: Have your documents at hand and do not block lines.
Conclusion
Business travel goes beyond check in; it is an opportunity to represent your company with professionalism, efficiency, and respect. By following these travel protocols you are not only making your trip run smoother but also are100% building your image as a responsible professional.
For the regular traveler as well as the occasional business traveler these tips will see to it that your trips are a success.
